captivento is the complete workflow for event photography: from the camera through upload, assignment, contracts and galleries all the way to delivery and billing. Every feature in detail.
Events and organisation
Create events with a wizard — including a demo event for risk-free experimenting
Group, hide (always with a confirmation dialog) and filter events in the overview (ownership filter)
Gallery-only events without any email delivery
Moodboards per event: upload inspiration images and email them to every participating model — for group events also to every participating photographer; changes trigger an update email
Models see the moodboard in a dedicated area of their gallery, without watermarks and downloadable at full resolution
Deletion with invoice protection plus asynchronous, complete storage cleanup — with retries if something stalls
Upload and processing
Upload large batches with progress display; multiple simultaneous uploads are possible
Cancel, resume and automatic restart after connection loss; an offline queue that syncs automatically once a network is back
Storage estimate before uploading
Automatic generation of thumbnails, previews and watermark images in the background — image by image with a single read, fairly shared across all runs
Assigning photos to models
Automatic assignment via email tags in the photo caption (e.g. from Lightroom)
Manual assignment without any quantity limit
Auto-assign with accelerated variant search and progress display
Shooting partners: when several models appear in a photo, they can access the same gallery
Core filenames and the bridge to Lightroom & Co.
Core filename detection — e.g. N6A9988 from 2026-05-22_14-24-04-_N6A9988-a.jpg
„Copy core filenames“ puts the core names of your selection into the clipboard, comma-separated
„Copy file list“ delivers the complete filenames to reconcile with your own folder
Find the very same images instantly in Lightroom, Capture One & Co. via filename search
Photographer gallery
Streaming thumbnails; lightbox with zoom and automatic loading of the fully resolved version
Compare view for two images side by side
Ratings, private comments and notes per photo — visible only to your photographer team
Filter by photo type (out of camera, edited, RAW), model, rating, comments and order status; free-text search; many sort options
Selection controls directly above the thumbnails; multi-select including rectangle selection
Streaming downloads without quantity limits with a chunking dialog
Model galleries
Models sign in with just their email address and a code valid for 15 minutes — the sign-in email contains a direct link with the code embedded
One overview: all shared galleries from all photographers in one place — no matter who shot them
Gallery switcher, free-text search, sorting by date, event or photographer; filter by photographer and event type (group/solo)
Group-event folders that expand and collapse — your own event first
Ratings, comments and photographer replies; downloads
Especially valuable in event photography: even after receiving the images, a model can actively specify which photos must not be published — helping prevent misunderstandings
Watermarks
Automatic watermarks for out-of-camera photos
Your own watermark text with fallback to the login email
Thumbnails without watermarks for quick browsing; larger views strictly watermarked; the high-resolution watermarked version loads only when zooming in
Regenerate all watermarks with one click after changing the text
Contracts: TFP, group contracts and organiser contracts
Optional, validated social profile links (Instagram, Facebook, TikTok) for photographers and models — only configured profiles appear in the gallery and no platform content is loaded
TFP invitations with the model's digital signature
System templates and your own contract texts — per language; review dialog with reset to the system template
Status overview with custom multi-column sorting, grouping by group event and hiding only after confirmation
Withdraw open contracts and invitations — also directly in the event edit dialog
Three contract modes in a group event: TFP, organiser contracts, or a group contract via captivento with a single signature per person
Contract copy to the organiser; contracts are stored tamper-evidently with timestamps
Group events
Several photographers and many models organised in one group event
Organiser read team; invitations, declining and joining later at any time
Hierarchical folders in the event overview and in model galleries — your own event first
„What's next?“ suggestions guide the organiser through every step
Renaming the group event with name suggestions — photographers' event and team names follow at the click of a button
Photo statistics per photographer, model and photo type with independent filters and export
End-to-end photo delivery with model data protected on the server: by default photographers see only the full first name plus a masked last name and email address, while still assigning and personally delivering photos; only the organiser releases the complete details
Teams and permissions
Teams with fine-grained permissions and role presets (read, edit, manage)
Bulk changes to member permissions; team copies; invitations directly in the team overview
Card and list views, search and per-person hiding
Group-event hierarchy: organiser team „All“, photographer teams linked automatically
Orders, invoices and earnings with Stripe
Models can order edited photos directly (edit orders)
Invoices with a payment link and status tracking
Stripe integration: photographers earn real income paid out to their own account
Invoice protection: events with open invoices cannot be deleted by accident
Storage and subscriptions
Several small storage subscriptions at once — you stack exactly the storage you need and pay nothing superfluous
Per-day accurate billing, instant upgrades with day-accurate credit, a cancellation dialog
Cost preview before booking; storage analysis across all five areas
Promo codes for free extra storage; SI units (1 TB = 1000 GB)
Emails and templates
Every outgoing email is fully editable — subject and body, per language (German, English, French, Spanish)
Placeholders for names, events, links and more; system templates as fallback
Bulk sending as a background job with progress display; email log with filters and search
Magic links instead of passwords for models
Public sharing
Public share links for selected photos
The photographer can also create public links directly from the event gallery for any number of selected photos
Dedicated "Public links" overview: name links, filter by every column and sort ascending or descending with up to three priorities (default: newest first)
Red "No pub" label in the event gallery on every photo the model has barred from non-commercial publication (individual decision before default setting; "show before publishing" counts as a ban)
Sharing is blocked while the selection contains such a photo — with the reason shown on the button
Change the photos of an existing public link at any time: remove, add, or add selected photos to an existing link — the address stays the same
„Loves“ from visitors — visible to the photographer
Download from the share with a multi-select dialog
Interactive help and onboarding
Welcome dialog, setup checklist and a demo event for risk-free experimenting
Guided tour and „What's next?“ suggestions in day-to-day work
Security, privacy and operations
Passkeys, two-factor authentication (TOTP), recovery codes and mandatory MFA for email changes
Account deletion with a grace period and confirmation email
Data processed in Europe (current server location: Germany), no tracking, no advertising
Offline capability for festivals without network; interface in German, English, French and Spanish